EZ Publicity

CBE's One-Stop Publicity Tool

The EZ Publicity Tool allows anyone planning an event or program at CBE to report the Who-What-Where-When details, select where the news should go, send any attachments via email, and the Communications Committee takes care of the rest! (Special instructions for Bar/Bat Mitzvah projects.)

Before submitting the EZ Publicity Form, please be sure your event is correctly listed on the CBE Online Calendar. If not, please go to the calendar and submit your date request and event details there. Please consult the CBE Calendar Guide the first time you do so; it contains both policy and technical guidance on creating a login, submitting and updating calendar items. Once the calendar is complete, come on back to EZ Publicity. We encourage you to review the Guide to Communications at CBE online as you complete this form for the first time.

We request that you fill out EZ Publicity Form below at least six weeks prior to your event.  If you have questions or need help using this form Susan Berger, Cybermaven.

Frequently-Asked Questions

  • Where does my information go? 
    When you submit your event information to the Communications Committee through EZ Publicity, the information will automatically be shared with those who manage the Weekly Announcements, the Website, The Shofar, Facebook, lobby posters and other publicity tools. This process helps to ensure that no opportunity is missed to publicize your event or program.
  • How Will I Know You Received My Information?
    The Communications Team will review your submission within 48 hours of receiving it.  Someone from the team will forward any questions to confirm the information submitted.  Once the information has been approved for publication, you will receive an e-mail confirming its approval.
  • What if I only want a "Save The Date" now because I'm still planning the event details?
    Please think through your plan and tell us what media resources you will want to use, even the content is not ready now or you are unsure. Add a note with when you expect to send the final details to use in the Weekly Announcements and elsewhere. Then re-send your information with the details (making sure to note that this is an update.)
  • What if I want to update what I submitted? You can either (1) submit the form again -- just fill out the event name and your contact info and note the changes on the form and/or in the comment section at the bottom; or (2) forward the confirmation email you received with your original form entry to [email protected], and highlight/bold the changes or include them at the top of your email.
  • What if I don't have so much lead time?
    Send your information as requested below and we'll spread the word as best we can.
  • What deadlines should I know about?  
    The Shofar deadline for each issue is the 5th of the previous month. Weekly Announcement deadlines: (1) Event and activity announcements deadline is Monday noon, and for Shabbat/Holiday-related announcements, Wednesday noon. Please remember that items must be reviewed and approved before these deadlines, so allow at least one extra day.
  • How do I send attachments?
    Please send any photos, logos, other graphics (jpg or gif formats) or flyers/poster files (editable form preferred -- MS Word/Powerpoint or Publisher) to [email protected].
     

     

EZ Publicity Form

STOP! Before submitting the EZ Publicity Form, please be sure your event is correctly listed on the CBE Master Calendar, if it is a dated event. If not, see the second paragraph on this page (above) for instructions.

EVENT/PROGRAM BASICS
Leave blank if this is a program without specific dates.
Leave blank if no cost.
Leave blank if not applicable.
CONTACT INFORMATION
For event/program questions and/or RSVP.
If you have a bethemeth.org email address, please use it here. Otherwise enter your personal email address (to protect your privacy, we will make a contact form that will send to your personal email address.)
For internal questions only; will only be used in publicity if included in the description of the event/program. (Personal phone numbers are not posted on the CBE Website.)
If the contact above is not the person sending the information, please enter your name here in case there are questions about how to post this event/program (for internal use only)
If the contact above is not the person sending the information, please enter your email address here to receive the confirmation of your submission.
EVENT/PROGRAM DESCRIPTION
Please give a brief description of your event (20-50 words). Please be sure to include HERE the date, time, place, cost if any, how to sign up, RSVP deadline, contact for questions. If you're asking for a Webpage for the event, insert a blank for the URL. (Subject to editing.)
TYPES OF PUBLICITY REQUESTED
Optional: If not right away, please include this starting the week of:
Needed for online RSVP form or for major/community events. The Cybermaven will provide you with the URL when available.
Note: In addition to an online form, you may wish to consider a downloadable version for non-members and those who prefer to pay by check -- see next selection.

Editable format (Word, PowerPoint, Publisher, etc) is preferred; please send to [email protected]

Please send your PowerPoint slide, in "landscape" (horizontal) orientation IN POWERPOINT (not Word or Publisher), to [email protected]. These will be shown on the TV monitor in the main lobby and in the school wing entrance. If you do not have PowerPoint, please request help in the comments section below. NOTE: we have changed our displays to use wide-screen (16x9) format! Please prepare your slides using this format. If you send "4x3" format (consistent with 8 1/2 x 11 landscape), we will copy it onto the wider format but there will be wide blank spaces on both sides and/or the format may not be consistent with what you sent. 

Please send your ad/flyer for the Shofar to [email protected] (editable form preferred -- MS Word/Powerpoint/Publisher).

Please submit your article by the 5th of the month prior to publication (maximum 300 words.) Please sure to include ALL information such as date, time, place, cost and how to RSVP and/or pay. If you've requested a separate Webpage, insert a blank for the URL.

Reminder: please send any photos, logos, other graphics (jpg or gif formats) or flyer files (editable form preferred -- MS Word/Powerpoint or Publisher) to [email protected]. PowerPoint slides for the lobby TV monitor should go to the same address.

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